Nottinghamshire Office of the Police and Crime Commissioner
Privacy Notice
Who are we?
This Privacy Notice is provided to you by the Nottinghamshire Office of the Police and Crime Commissioner (hereafter the ‘OPCC’).
The OPCC is a separate legal entity to Nottinghamshire Police, established under the Police Reform and Social Responsibility Act, 2011. The Police and Crime Commissioner sets the priorities for Nottinghamshire Police, responding to the needs and demands of communities and ensuring that local and national priorities are suitably funded by setting a budget and monitoring local performance.
The Police Reform and Social Responsibility Act protects the operational independence of the Police; with the Chief Constable retaining direction and control of Nottinghamshire Police, officers and staff. The Police and Crime Commissioner is unable to intervene with operational policing matters and complaints regarding the conduct of police officers below the rank of Chief Constable.
More about the responsibilities of the Police and Crime Commissioner can be found at:
https://www.nottinghamshire.pcc.police.uk/About-Us/Commissioner-responsibilities.aspx
Kevin Dennis, the Chief Executive of the OPCC is the data controller for any data we hold about you. He can be contacted by:
Writing to: Kevin Dennis,
Chief Executive,
Nottinghamshire Office of the Police and Crime Commissioner,
Arnot Hill House,
Arnot Hill Park,
Arnold, Nottingham, NG5 6LU
Telephoning: 0115 844 5998
Emailing: nopcc@nottinghamshire.pnn.police.uk
The Data Protection Officer for the OPCC and for Nottinghamshire Police is Pat Stocker. This arrangement is under review. Pat can be contacted by:
Writing to: Pat Stocker,
Information Management Lead,
Nottinghamshire Police HQ,
Sherwood Lodge, Nottingham, NG5 8PP
Telephoning: 0115 9670999
Emailing: pat.stocker@nottinghamshire.pnn.police.uk
What is ‘personal data’?
“Personal data” is any information about a living individual (‘natural person’) which allows them to be identified from that data (for example a name, photographs, email address or address). Identification can be by using the data itself or by combining it with other information which helps to identify a living individual. The processing of personal data is governed by legislation relating to personal data which applies in the United Kingdom including the General Data Protection Regulation (the ‘GDPR’) and other legislation relating to personal data and rights such as the Human Rights Act.
Some types of data are described in the GDPR as “Special categories of data” (for example, racial and ethnic origin, political opinions, beliefs, trade union membership, health data) and require higher levels of protection. We need to have further justification for collecting, storing and using this type of personal data.
General Principles
The OPCC will ensure that the data we hold about you is:
For more information about how long we will keep your data and when we delete it, please see our Data Retention and Handling Policy:
https://www.nottinghamshire.pcc.police.uk/Document-Library/Public-Information/Policies-and-Procedures/Records-Retention-and-Disposal-Policy.pdf
We will only store your data on systems within the European Economic Area (“EEA”).
Safeguarding
If we become aware of anyone who is in immediate danger of death or serious harm, we will share data necessary to protect the vital interests of the data subject or another person.
Enquiries and Complaints
When you contact the OPCC with an enquiry which is solely an operational Policing matter, we will provide you with the contact details for Nottinghamshire Police and ask you to contact them directly. Similarly, if you contact us regarding matters which are the responsibility of your local authority (such as parking, CCTV or road signs) we will ask you to contact them directly.
We will record your contact (name, date, contact details and brief details of the request) in our correspondence database on the basis of Article 6 (1) (e) ‘Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller’ of the GDPR.
When you contact the OPCC with an enquiry for the Commissioner or the OPCC, but which includes aspects of operational policing, we will need to contact Nottinghamshire Police to ask for more information in order to respond. Where possible, this will be anonymous. If we need to share your name, contact details and a brief summary of the enquiry with Nottinghamshire Police, we will do this on the basis of Article 6 (1) (e) – as above. We will record your contact in our correspondence database.
When you contact the OPCC to make a complaint about a Police Officer or member of Police staff, we will provide you with the contact details for the Professional Standards Department at Nottinghamshire Police and ask you to contact them directly. We will record your contact in our correspondence database on the basis of Article 6 (1) (e) – as above.
When you contact the OPCC to make a complaint about the Chief Constable, the Commissioner or a member of the OPCC’s staff, we will record and process your data to address the complaint, in accordance with Article 6 (1) (c) ‘Processing is necessary for compliance with a legal obligation’ of the GDPR.
Surveys and Focus Groups
What personal information do we hold about you?
When participating in a survey or focus group, you will be asked for your specific, informed consent.
What do we use your personal data for?
We use the information you provide to:
Newsletters and Events
The OPCC has commissioned a commercial provider (Better Times Ltd) to maintain a database of stakeholder contacts. Stakeholders’ contact details are publicly available so that they can be contacted in relation to their professional/public role (for example, Councillors, MPs, officers working in statutory or third sector organisations). Better Times will contact you on behalf of the OPCC to send you newsletters; alert you to campaigns, projects / initiatives and events which are relevant to your role; and to notify you of changes to our news, facilities, services and staff. The OPCC will from time to time contact you directly regarding meetings or events which are relevant to your role.
Members of the public wishing to be kept informed will be asked for their specific, informed consent.
Better Times has an obligation to put in place appropriate security measures and will be responsible to you directly for the manner in which they process and protect your personal data.
Your rights and your personal data
For your security, you will be asked to provide proof of your identity before we can process your request to exercise the rights set out below.
Subject to the lawful basis used for processing your personal data, you have the following rights with respect to your personal data:
Your responsibilities
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes.
Further processing
If we wish to use your personal data for a new purpose, not covered by this Privacy Notice, then we will provide you with a new notice explaining this new use. This will be provided prior to commencing the processing and will set out the relevant purposes and processing conditions. Where appropriate, we will seek your prior consent to the new processing.
Changes to this notice
This is an abridged version of our Privacy Notice specific to the users of the Rural Watch website. A full version including the use of data relating to employees, volunteers, contractors and grant beneficiaries is available on the Commissioner’s website: https://www.nottinghamshire.pcc.police.uk/Home.aspx
Contact Details
Please contact us if you have any questions about this Privacy Notice or the personal data we hold about you, if you wish to complain or to exercise your rights. We can be contacted at:
Nottinghamshire Office of the Police and Crime Commissioner
Arnot Hill House
Arnot Hill Park
Arnold
Nottingham
NG5 6LU
Telephone: 0115 8445998
Email: nopcc@nottinghamshire.pnn.police.uk
This Privacy Notice is provided to you by the Nottinghamshire Office of the Police and Crime Commissioner (hereafter the ‘OPCC’).
The OPCC is a separate legal entity to Nottinghamshire Police, established under the Police Reform and Social Responsibility Act, 2011. The Police and Crime Commissioner sets the priorities for Nottinghamshire Police, responding to the needs and demands of communities and ensuring that local and national priorities are suitably funded by setting a budget and monitoring local performance.
The Police Reform and Social Responsibility Act protects the operational independence of the Police; with the Chief Constable retaining direction and control of Nottinghamshire Police, officers and staff. The Police and Crime Commissioner is unable to intervene with operational policing matters and complaints regarding the conduct of police officers below the rank of Chief Constable.
More about the responsibilities of the Police and Crime Commissioner can be found at:
https://www.nottinghamshire.pcc.police.uk/About-Us/Commissioner-responsibilities.aspx
Kevin Dennis, the Chief Executive of the OPCC is the data controller for any data we hold about you. He can be contacted by:
Writing to: Kevin Dennis,
Chief Executive,
Nottinghamshire Office of the Police and Crime Commissioner,
Arnot Hill House,
Arnot Hill Park,
Arnold, Nottingham, NG5 6LU
Telephoning: 0115 844 5998
Emailing: nopcc@nottinghamshire.pnn.police.uk
The Data Protection Officer for the OPCC and for Nottinghamshire Police is Pat Stocker. This arrangement is under review. Pat can be contacted by:
Writing to: Pat Stocker,
Information Management Lead,
Nottinghamshire Police HQ,
Sherwood Lodge, Nottingham, NG5 8PP
Telephoning: 0115 9670999
Emailing: pat.stocker@nottinghamshire.pnn.police.uk
What is ‘personal data’?
“Personal data” is any information about a living individual (‘natural person’) which allows them to be identified from that data (for example a name, photographs, email address or address). Identification can be by using the data itself or by combining it with other information which helps to identify a living individual. The processing of personal data is governed by legislation relating to personal data which applies in the United Kingdom including the General Data Protection Regulation (the ‘GDPR’) and other legislation relating to personal data and rights such as the Human Rights Act.
Some types of data are described in the GDPR as “Special categories of data” (for example, racial and ethnic origin, political opinions, beliefs, trade union membership, health data) and require higher levels of protection. We need to have further justification for collecting, storing and using this type of personal data.
General Principles
The OPCC will ensure that the data we hold about you is:
- used lawfully, fairly and in a transparent way;
- collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes;
- relevant to the purposes we have told you about and limited only to those purposes;
- accurate and kept up to date;
- kept only as long as necessary for the purposes we have told you about; and
- kept and destroyed securely, including ensuring that appropriate technical and security measures are in place to protect your personal data from loss, misuse, unauthorised access and disclosure.
For more information about how long we will keep your data and when we delete it, please see our Data Retention and Handling Policy:
https://www.nottinghamshire.pcc.police.uk/Document-Library/Public-Information/Policies-and-Procedures/Records-Retention-and-Disposal-Policy.pdf
We will only store your data on systems within the European Economic Area (“EEA”).
Safeguarding
If we become aware of anyone who is in immediate danger of death or serious harm, we will share data necessary to protect the vital interests of the data subject or another person.
Enquiries and Complaints
When you contact the OPCC with an enquiry which is solely an operational Policing matter, we will provide you with the contact details for Nottinghamshire Police and ask you to contact them directly. Similarly, if you contact us regarding matters which are the responsibility of your local authority (such as parking, CCTV or road signs) we will ask you to contact them directly.
We will record your contact (name, date, contact details and brief details of the request) in our correspondence database on the basis of Article 6 (1) (e) ‘Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller’ of the GDPR.
When you contact the OPCC with an enquiry for the Commissioner or the OPCC, but which includes aspects of operational policing, we will need to contact Nottinghamshire Police to ask for more information in order to respond. Where possible, this will be anonymous. If we need to share your name, contact details and a brief summary of the enquiry with Nottinghamshire Police, we will do this on the basis of Article 6 (1) (e) – as above. We will record your contact in our correspondence database.
When you contact the OPCC to make a complaint about a Police Officer or member of Police staff, we will provide you with the contact details for the Professional Standards Department at Nottinghamshire Police and ask you to contact them directly. We will record your contact in our correspondence database on the basis of Article 6 (1) (e) – as above.
When you contact the OPCC to make a complaint about the Chief Constable, the Commissioner or a member of the OPCC’s staff, we will record and process your data to address the complaint, in accordance with Article 6 (1) (c) ‘Processing is necessary for compliance with a legal obligation’ of the GDPR.
Surveys and Focus Groups
What personal information do we hold about you?
When participating in a survey or focus group, you will be asked for your specific, informed consent.
What do we use your personal data for?
We use the information you provide to:
- seek your views, opinions or comments;
- help us to build up a picture of how policing and other services are performing; and
- understand your needs to plan and improve services.
Newsletters and Events
The OPCC has commissioned a commercial provider (Better Times Ltd) to maintain a database of stakeholder contacts. Stakeholders’ contact details are publicly available so that they can be contacted in relation to their professional/public role (for example, Councillors, MPs, officers working in statutory or third sector organisations). Better Times will contact you on behalf of the OPCC to send you newsletters; alert you to campaigns, projects / initiatives and events which are relevant to your role; and to notify you of changes to our news, facilities, services and staff. The OPCC will from time to time contact you directly regarding meetings or events which are relevant to your role.
Members of the public wishing to be kept informed will be asked for their specific, informed consent.
Better Times has an obligation to put in place appropriate security measures and will be responsible to you directly for the manner in which they process and protect your personal data.
Your rights and your personal data
For your security, you will be asked to provide proof of your identity before we can process your request to exercise the rights set out below.
Subject to the lawful basis used for processing your personal data, you have the following rights with respect to your personal data:
- The right to access personal data we hold on you (‘Subject Access Request’)
At any point you can contact us to request the personal data we hold on you, as well as why we have that personal data, who has access to the personal data and where we obtained the personal data from. Once we have received your request we will respond within one month.
There are no fees or charges for the first request, but additional requests for the same personal data or requests which are manifestly unfounded or excessive may be subject to an administrative fee. - The right to correct and update the personal data we hold on you
If the data we hold on you is out of date, incomplete or incorrect, you can inform us and your data will be updated. - The right to have your personal data erased
If you feel that we should no longer be using your personal data or that we are unlawfully using your personal data, you can request that we erase the personal data we hold.
When we receive your request, we will confirm whether the personal data has been deleted or the reason why it cannot be deleted (for example because we need it for to comply with a legal obligation) - The right to object to processing of your personal data or to restrict it to certain purposes only
You have the right to request that we stop processing your personal data or ask us to restrict processing. Upon receiving the request we will contact you and let you know if we are able to comply or if we have a legal obligation to continue to process your data. - The right to data portability
You have the right to request that we transfer some of your data to another controller. Where it is feasible to do so, we will comply with your request within one month of receiving it. - The right to withdraw your consent to the processing at any time for any processing of data to which consent was obtained You can withdraw your consent easily by telephone, email, or by post (see Contact Details below).
- The right to lodge a complaint with the Information Commissioner’s Office.
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.
Your responsibilities
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes.
Further processing
If we wish to use your personal data for a new purpose, not covered by this Privacy Notice, then we will provide you with a new notice explaining this new use. This will be provided prior to commencing the processing and will set out the relevant purposes and processing conditions. Where appropriate, we will seek your prior consent to the new processing.
Changes to this notice
This is an abridged version of our Privacy Notice specific to the users of the Rural Watch website. A full version including the use of data relating to employees, volunteers, contractors and grant beneficiaries is available on the Commissioner’s website: https://www.nottinghamshire.pcc.police.uk/Home.aspx
Contact Details
Please contact us if you have any questions about this Privacy Notice or the personal data we hold about you, if you wish to complain or to exercise your rights. We can be contacted at:
Nottinghamshire Office of the Police and Crime Commissioner
Arnot Hill House
Arnot Hill Park
Arnold
Nottingham
NG5 6LU
Telephone: 0115 8445998
Email: nopcc@nottinghamshire.pnn.police.uk
